AI Meeting Notes (beta)

AI Meeting Notes takes detailed meeting notes for you so you can stay focused on the conversation you're having. Notion AI transcribes your meeting and identifies key points and action items that you can share with your entire team.

To use AI Meeting Notes:

• You must be on Notion’s Business or Enterprise Plan.

• If you’re using Notion’s desktop app, you must be on version 4.7.0 or higher.

  • If you’re using a Mac device, you must be using macOS 13 or later.

  • If you’re using a Windows device, you must be on the latest version.

To create AI Meeting Notes, type /meet into any page in the desktop app. If you’re on a web browser, you’ll be prompted to open the Notion desktop app or download it if you haven’t already.

• Write any agenda items or context under Notes before the meeting. When generating the summary, Notion AI will take these notes into consideration.

• Once the meeting has started, select Start transcribing. By doing this, you’re confirming that everyone in the meeting has given their consent for the meeting to be recorded and transcribed.

• Once the meeting is over and you want to stop transcribing, select Stop. The AI summary will automatically start generating. Note that at least one minute of recorded audio is required to generate a summary.

• If you’d like to resume your recording, click the slider icon at the top of the meeting notes block → Resume transcription.

When AI Meeting Notes detects that the person speaking has changed, it will start transcribing on a new line. However, speakers won’t be identified or labeled.

You’ll also find citations to your transcript in your meeting notes summary. Hover over a citation to see the snippet of your transcript that’s been referenced. You can also click on a citation to jump to the corresponding line in your transcript.

AI Meeting Notes can structure notes based on the type of meeting you’re having, like a sales call, standup, or team meeting. To change the format of your AI Meeting Notes summary:

1. Click the slider icon at the top of the block.

2. Hover over Format and select one of the options.

   • Format changes only apply to new recordings or when you resume transcription. To update an existing summary with a new format, click Retry summary.

Once the block is selected, you will be reminded to disclose your use of AI Meeting Notes and obtain consent from all meeting participants before proceeding.

To help you request consent, you’ll have a few easy options:

• Text: Click the slider icon at the top of the AI Meeting Notes block and hover over Consent. Edit the consent message as you’d like, then copy and paste it into the chat of the conferencing app you’re using.

• Voice: Click 🔈 at the bottom of the AI Meeting Notes block before you start transcribing. This will play your consent message to all attendees.

  • You can change the voice by clicking the slider icon at the top of the meeting notes block and selecting different voices for different languages. Notion will automatically use your meeting's language to play the appropriate voice.

• Say it out loud: A simple ask works too. For example, you could ask, “Alright if I record and transcribe this meeting using Notion AI Meeting Notes?”

Want to store all of your AI Meeting Notes in one database for easy access? To set a default database for your meeting notes:

1. Go to Settings → Notion AI.

2. Open the dropdown menu next to Default meetings database.

3. Find and select the database where you want your AI Meeting Notes to be stored.

The next time you create a new AI Meeting Notes page (from an AI Meeting Notes notification, for example), the page will automatically be created inside your default database.

You may be getting a pop-up asking you to grant Notion access to your screen and system audio, even after you’ve already granted access. Sometimes, resetting these permissions can resolve the issue.

How to fix it

• In your device’s settings, revoke screen and system audio access for Notion. Then quit Notion, restart your device, open Notion, and follow the prompts to grant access.

• Make sure you’re on the latest version of the Notion desktop app. If not, upgrade to the latest version and see if that fixes the issue.

Depending on which version of your operating system or the Notion app you’re on, AI Meeting Notes might not work properly and you might get an error telling you the feature couldn't launch.

How to fix it

• If you’re using a Mac device, make sure you’re using macOS 13 or later.

• If you’re using a Windows device, make sure you’re on the latest version.

• Make sure you’re on the latest version of the Notion app.