Workspace settings

Workspace settings - hero
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When you sign up for Notion, you can create multiple workspaces connected to your account. Each one can be customized to your liking with workspace-specific settings. Here's how to manage every aspect of an individual workspace 🗝️

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Change your workspace name and icon

To change your workspace name and icon:

  1. Go to Settings in your sidebar.

  2. Under Workspace, select General.

  3. In the field under Name, enter a simple name for your workspace.

  4. Under Icon, click on your current icon and choose an emoji or upload your own image.

Allowed email domains

Make it simple for people with certain email address domains to automatically join your workspace as members, or as workspace owners if you're on a Free Plan. As soon as they sign up, Notion will recognize their email and ask if they want to join your workspace.

To set an allowed domain:

  1. Go to Settings in your sidebar.

  2. Under Workspace, select General.

  3. Under Trusted domain access, find the field under Allowed email domains and enter your domain.

Note:

  • New allowed domains are restricted to the email domains of the members of that workspace. To add a domain that isn't available, someone with an email address from that domain will have to join the workspace.

  • Bear in mind that you'll be charged per member on Plus, Business, and Enterprise Plans.

Export your entire workspace

Your Notion data will always be backed up in the cloud, but you can also export it for safekeeping. You can export all your pages as HTML, Markdown, or CSV (for databases), along with any files you've uploaded, too.

If you're on a Business or Enterprise Plan, you can also export your entire workspace to PDF, which can be helpful for legal and compliance backups.

Pages that the exporter doesn't have access to, such as private pages of other users, will not be included in the export. Workspace owners on the Enterprise Plan can give themselves and others access to specific pages using content search, so that those pages can be included in future exports. Some content also may not be exported based on teamspace settings.

A sitemap (index.html) is included the export to help you navigate the exported workspace. The list items in the sitemap are locally linked to the exported pages in HTML and Markdown formats.

To export your workspace content:

  1. Go to Settings in your sidebar.

  2. Under Workspace, select General.

  3. Find and select Export all workspace content.

  4. You'll receive an email from Notion with a link to download your files. This link will expire after 7 days.

Note:

  • You can only export your entire workspace on desktop or web.

  • You can’t instantly recreate your workspace by reuploading your exported workspace content.

Export workspace members

If you have a Business Plan or Enterprise Plan, you can export a list of everyone in your workspace.

The exported CSV will include:

  • Email.

  • First name.

  • Last name.

  • Role (Workspace owner, membership admin, member, or guest).

  • A list of permission groups that each member is part of.

  • User ID.

To export workspace members as a CSV:

  1. Go to Settings in your sidebar.

  2. Under